Catholic Charities of Northeast Kansas
  • 20-Nov-2018 to 19-Feb-2019 (CST)
  • Family Stabilization
  • Kansas City, KS, USA
  • Full Time

Medical, Dental, 403B, Paid Time Off


Catholic Charities of Northeast Kansas is looking for an Administrative Support Specialist for their La Luz Legal  Clinic to successfully promote and support the Purpose, Vision and Mission of Catholic Charities of Northeast Kansas as guided by the Catholic Social Teachings while professionally and efficiently managing incoming telephone calls and other office activities for the attorney and BIA representative. EEO

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide a courteous and friendly presence to external parties who call or visit La Luz.
  • Answer phones and schedule appointments for the Attorney and BIA representative.
  • Refer clients to other helping agencies in the community when services cannot be met by Catholic Charities.
  • Complete client intake and make referrals to appropriate legal personnel.
  • Create, Organize and maintain files, oversee file storage.
  • Learn the legal database system, train others how to use it and identify ways to utilize the system to improve efficiencies.
  • Perform a variety of legal secretarial duties such as preparing legal documents and correspondence, translations and providing information and direction to others.
  • Manage documents on the shared drive.
  • All duties of the position must be performed in a professional and confidential manner. 

QUALIFICATIONS:

  • Bilingual English/Spanish required
  • Must be willing to live by the agency's Values, where we are called to show Love, Patience, Kindness, Faithfulness, Self- Control and Joy
  • Demonstrate a passion for the mission of Catholic Charities as guided by the Catholic Social Teachings
  • Strong organizational skills and attention to detail
  • Ability to determine work priorities
  • Communicate effectively, giving accurate information, good explanation of details
  • Skilled typing ability and knowledge of personal computers, hardware, software, and related applications and systems (MS Office/Word/Outlook/Excel/PowerPoint)
  • Enjoys working collaboratively with others and enjoys meeting new people.
  • Must have good interviewing, communication, and listening skills; must display and ability to be non-judgmental of persons of various social, economic, and ethnic backgrounds. Must display cultural competency and an ability to communicate with persons with Limited English Proficiency
  • Ability to compose correspondence and reports. Knowledge of correct English usage, spelling, punctuation, and legal terminology.
  • Excellent phone skills and appointment scheduling. Knowledge of the techniques of receiving callers, making appointments, giving information, and explaining
  • Ability to maintain client confidentiality
  • Experience working with low-income and minority households is preferred.

EDUCATION and/or EXPERIENCE:

  • Previous legal experience, preferred 

 

PHYSICAL DEMANDS:

  • While performing the duties of this job, the employee is regularly required to sit and talk or hear.
  • The employee frequently is required to reach with hands and arms.
  • The employee must occasionally lift and/or move up to 50 pounds.
  • Specific vision abilities required by this job include close, distant, color, peripheral vision and depth perception.
  • Most of the job duties require the employee to sit for longer periods of time.
  • Occasionally, the employee will be required to stoop, kneel, crouch or crawl.
  • Most of the job duties require use of a computer, which require repetitive keyboard and mouse motions, as well as prolonged viewing of a computer screen.

 

 

 

Full Job Description
Catholic Charities of Northeast Kansas
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